ABNL Limited Job Recruitment

Job Title: Contract Administrator II

Location: Lagos
Employment Type: Contract

Main Function

• Ensure Contractors work in accordance with contract terms and conditions. Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
• Track progress, and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.
• Oversee the administration and performance of service contracts. Ensure contract payments are executed accurately and anomalies are identified.
• Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner. Advise on contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

• Create Service Entries and amend Service Requests for Production Operations contract services providers that exist on Company’s SAP system.
• Liaise with Contractor Representatives on a daily basis to address issues that may arise from the placement and amendment of purchase orders and the payment of invoices for work executed against those purchase orders.
• Foster positive, constructive relations and dialogue between Contractor and Company representatives, as well as assist in facilitating resolution to issues or problem-solving.

Ensure Sound Systems are in place by Field Supervisor:

• Maintain critical contractual documentation, including SOA’s, Purchase Orders, Records of Meetings and decisions.
• Monitor the expiration dates of contracts
• Monitor and analyse the spend of contracts
• Monitor the status of Invoice receipt and payment.
• Ensure contract costs are allocated to correct cost centres or end users.
• Accurate records of Agreement Numbers, Purchase order numbers and Contract Owners/Admin.
• Ensure effective contract administration through records management, advice and compliance with procurement, controls, OIMS 8.1 and business requirements.
• Provide Production Department support to Accounts Payable as required.
• Help direct Contractors to in-house and external resources that can assist in achieving compliance and safe work practices (e.g.; SHE resources, training opportunities, Subject-matter experts that can assist).
• Work with Contract Administrator to identify performance and efficiency improvement opportunities in contracts, including arranging performance reviews and meetings to identify opportunities.
• Perform assignments in a safe and diligent manner, timely inform the supervisor about any incidents, injuries, near misses and potential hazards at his/her working place or at others’ working places if witnessed
• Promptly flag with Supervisors any observed or potential controls gaps or non-compliances with Company policies.
• Report contractor compliance with all applicable ExxonMobil OIMS & CIMS standards.
• Ensure ExxonMobil’s Procurement and Financial processes are adhered to.
• Report contractor performance and status in accordance with Global Operations and EMPNG requirements.

Skills and Qualifications

• Microsoft Excel and other analysis tools
• Experience of using SAP (or other) computerized maintenance management tools.
• Safety leadership qualifications or certifications.
• Experience within a large corporation or complex organizational setting.
• Experience working with developing businesses, and also Landowner Companies (LANCO’s).
• Experience in engaging with contractors, in a developing country environment.
• Experience with Contract administration, with service-contractor environments preferred.
• Experience and confidence working in field or industrial environments, including remote locations.
• Business and ethics compliance.
• Understanding of company expectations relating to controls, reporting and compliance
• Understanding and knowledge of the host country’s commercial environment, and the role of government and regulatory authorities.
• Ability to integrate security and community objectives into plans for Service Contracting.
• Good interpersonal and motivation skills, with ability to manage discipline and performance issues in the workplace.
• UnderstandingofOperationsIntegrityManagementSystem(OIMS).
• Strong understanding of International Production Enterprise System (IPES/SAP)
• Knowledge of safety management tools and systems. (JSA, Risk Assessment)
• OIMS8-1systemknowledgetoanadvancedstandard.
• Budgetaryreportingandanalysisskills
• Solid written communication and reporting skills.
• Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
• Goodobservationandlisteningskills
• Demonstrates high level of initiative.
• Good interpersonal and motivation skills.
• Good communications and presentation skills.
• Good organizational and administrative skills.
• Good communication skills (oral & written) in English.
• Ability to interact in a multicultural environment.
• Good Planning, execution and organizational skills.
• Excellent computing skills.
• Ability to work independently.

Additional Information

• Scope of Work specific to this Assignment: Development of Contract packages including procurement requisitioning, in-house estimates and contract amendment packages. Interface with acquisition team to steward contract development and administration process. Support vendor payment and invoice processing. Support issues resolution and carry-out other ad-hoc requests as required. Advanced communication, interface management and issues resolution skills.

Application Closing Date
30th January, 2023.

Method of Application
Interested and qualified candidate should send their CV / Resume to: jobs@abnl.net using the job title as the subject of the mail.

Job Title: Planning and Scheduling Engineer II

Location: Akwa Ibom
Employment Type: Contract
Request: Projects (Tech)
Work Location:155-QIT
Work Schedule: Standard-5dayson / 2days off

Main Function

• The Planning and Scheduling Engineer (PE) is responsible for the Project Schedule and all aspects of the Progress Measurement System.
• This includes day-to-day activities for the development, maintaining, monitoring, controlling and integrating of the overall Project schedule including putting in place the progress measurement system, verification and reporting.
• The PE reviews Contractor Schedules for usefulness, logic, level of detail, input sources, timing, lines of communication, and interfaces with other project elements and consistency with Current Control Estimate, Work Breakdown Structure (WBS), and the Project Plan.
• The PE also establishes the schedule requirements and frequencies of issue for all of the contractor schedule deliverables. The PE strives for timely detection of trends and specifically deviations from the plan.

Task and Responsibilities
In addition to Level1 tasks and responsibilities, Level2:

• Supporting the Project Team with ongoing project schedule analysis, reporting, and forecasting activities
• Develop and document Schedules annual and multi-year, and ensuring that these products reflect the approved project design / execution scope
• Analyze schedule trends, develop and review schedule forecasts
• Monitor and report on schedule implications of changes
• Prepares and compiles weekly and monthly Reports (schedule & progress) as required.
• Participate in developing Contract Control Schedules and Milestones
• Participate in contract bid evaluations (as required)
• Responds to ad hoc requests from Project Management Team (PMT) related to Project Controls / Reporting
• Participates in gathering and recording Lessons Learned for the project that relate to progress and schedule areas

Skills and Qualifications

• Bachelors of Science Degree in Engineering, Engineering Technology or Construction Management
• Experience in project controls w/a focus on planning and schedule control
• Technical discipline certifications commensurate with work experience
• Willing to work overseas in a team environment
• Willing to relocate to required project site
• Strong Influencing, Consulting, Mentoring, Analytical, and Computing skills
• Adaptability to changing priorities
• Strong interpersonal and communication skills
• Ability to multitask and respond quickly to urgent analysis requests

Scope of Work Specific to this Assignment:

• Personnel will be responsible for schedule and all aspects of progress measurement system for FMS projects / scopes of work both within the JV and DW organizations.

Application Closing Date
26th January, 2023.

Method of Application
Interested and qualified candidates should send their CV / Resume to: jobs@abnl.net using “Planning and Scheduling Engineer II” as the subject of the email.