Executive Assistant to the Chief Executive Officer at the Albino Foundation (TAF)

A non-governmental organization in Nigeria, The Albino Foundation (TAF) is registered with the Corporate Affairs Commission. Through advocacy, legislative and policy change interventions, collaborations for mainstreaming disability inclusion, and other methods, TAF works to ensure that people with disabilities are included in Nigeria’s sociopolitical economy. As a leading disability advocacy organization in Nigeria, TAF envisions an all-inclusive society.

We are hiring for the following position:

Job Title: Executive Assistant to the Chief Executive Officer

Location: Abuja (FCT)
Employment Type: Full-time
Reporting to: Chief Executive Officer

Job Purpose

• The Executive Assistant (EA) to the Chief Executive Officer (CEO) will be responsible for the management and administration of the CEO’s office.
• S/he is to support in ensuring that the policies and procedures of the organization are fully complied with in collaboration with other team members. S/he will manage the physical and electronic documents by maintaining documentation, filing systems, and a contact database.
• In addition, s/he will be responsible for the coordination of the Governance function, maintaining an interface between the Management and the Board of The Albino Foundation (TAF).

Key Duties
Programme:

• Planning and organizing all activities, workshops, and seminars that relate to the office of the CEO.
• Taking minutes of all strategic meetings involving the CEO’s office.
• Representing, where necessary the CEO at fora relating to the progress, advocacy, and showcasing of the Albino Foundation’s work.
• Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CEO’s Office.
• Development and management of the Information Systems for the CEO’s office.
• Produce and contribute to programme/event reporting.

Finance:

• Facilitate the financial processes for consultancies and other programme events with the support of the Finance Department as it relates to the CEO’s Office.
• Produce budgets for events and assist in the development of the programme’s budgets and plans by working closely with the other units.

Board:

• Ensure proper reporting, documentation and communication of all Board proceedings and meetings
• Coordinate Board and staff induction and orientation processes
• Coordinate proper documentation and filing of all TAF Statutory documents with relevant government agencies
• Coordinate the process of Board member recruitment and selection ensuring that all organizational equal opportunity parameters are considered
• Act in an advisory capacity to all members of the Board especially new members to facilitate their ability to perform effectively.
• Act as an information hub between TAF Management and the Board.

General:

• Develop and oversee the implementation of an appropriate and user-friendly record, Management system and ensure files are up to date.
• Administer programme and other internal meetings and follow up staff and other stakeholders on relevant issues and action points.

Qualifications
Education:
Essential:

• Bachelor’s Degree in Social Sciences or Arts / Humanities

Desirable:

• Membership in relevant professional Institute

Experience:
Essential:

• At least five years post NYSC experience in Administration.
• Excellent working knowledge of the Microsoft office suite
• Office administration experience
• Experience in basic financial management

Desirable:

• Experience in working with a non-governmental organization.

Skill Abilities:
Essential:

• Fluency in spoken and written English language
• Excellent planning and prioritization skills
• Ability to Think Strategically
• Excellent (proven) interpersonal and both oral and written communication skills
• Experience in planning and coordinating training/meetings.

Desirable:

• Strong analytical/problem-solving skills.
• Multi-tasking skills
• Negotiation skills.

Personal Qualities:
Essential:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment
• Good motivator of others
• Willing to work additional hours at crucial times.
• Self-motivated person able to work with minimum supervision
• Effective team player.

Key Relationships:

• Internal: All staff
• External: Service providers, Partners, Government Agencies, Board Members, and other stakeholders.

Application Closing Date
17th March, 2023.

Method of Application
Interested and qualified candidates should submit their Curriculum Vitae to: contracts@albinofoundation.org using the Job Title as the subject of the mail.